AccessPlug™ ‘Smart-Voice’

AccessPlug™ ‘Smart-Voice’ is a Managed Communication platform that allows 2-way interaction between telephony devices and various data systems. Our solution can be programmed to retrieve and process information from a data repository and make very large number of phone calls within minutes.
Also telephony users can call into our smart voice system and interact with data systems, web pages, databases and more to retrieve and post information.

AccessPlug smart voice can be used with many different applications like mass notification, telemarketing automated dialer, appointment reminder systems, phone surveys, staff recruiting, automated virtual receptionist and more. There are so many cool applications that can be created using this system.

How can schools use AccessPlug smart voice?

The system can be programmed to extract information from existing School Management Systems, and make important group notification calls…with either pre-recorded messages, or advanced text-to-speech technology. Emergency situations can even trigger a ‘calling engine’--to make thousands of calls within minutes--to reach a very large number of recipients.

And even in non-emergencies, the AccessPlug ‘Smart-Voice’ solution makes it easy to contact teachers, students, parents, and/or staff with routine school announcements, upcoming meeting dates, and special school events. This is a great way to improve & streamline the communication between a school and its many constituent groups!


AccessPlug ‘Smart-Voice’ can help schools in many different ways, including…

Emergency Notifications: In the aftermath of recent school shootings, schools need to deploy robust notification technologies to instantly reach parents & students in case of emergencies, and also keep in touch with them to provide updates about things such as available counseling, community services, assemblies, and plans for the school's reopening. AccessPlug’s ‘calling engine’ can be triggered to make hundreds of such phone calls in minutes…to reach out to staff, parents, and students.

Activity Announcements: AccessPlug ‘Smart-Voice’ is great for disseminating information to all or part of the school dialing community…regarding closures, invitations, emergencies, events, and so on. News & Messages can even be recorded in various languages in order to notify non-English-speaking parents.

Finding Substitute Teachers: With ‘Smart-Voice,’ schools can automatically locate & schedule substitute teachers, when faculty members need replacements.

Homework Assignments: Teachers can even record their own homework-related reminder messages to students…which can then be automatically broadcast to their home phone numbers. This will also allow parents to be kept abreast of their children’s homework, so they can do their own follow-up.

Student Absentee Notification: AccessPlug ‘Smart-Voice’ can also notify parents of student absences on a daily basis. As parents are automatically notified (in their own languages), students can no longer ‘hide’ their attendance records from their parents. Automatic messages can be recorded in any language, and AccessPlug ‘Smart-Voice’ will play the message in the right language, based on the information extracted from the school database. So parents who do not speak English will not be left out…and can be fully informed about school activities. What a great way to display ‘inclusiveness.’

Furthermore, ‘Smart-Voice’ is a ‘2-way’ Communication System: Parents can call into the system 24-hours-a-day, and use the automated menus (‘virtual receptionist’) to get information about school events, homework assignments, grades, exam dates, and more. And this is all possible with very little staff time required. And soon, ‘Smart-Voice’ can even be coupled with our upcoming ‘Tracking System’ to locate students, teachers, objects, and more anywhere in the school.